A finished HIM-200 Topic 3 retention schedule analysis example, setting a period for each record type in one jurisdiction and citing the authority that governs it. Searches like "him 200 topic 3 assignment example", "him200 topic 3 sample" and "him-200 topic 3 example" land here.
What a finished HIM-200 Topic 3 retention schedule analysis looks like
Laid out as a schedule, the finished analysis shows its working. Rows are record types, such as adult inpatient records, records of minors, imaging, fetal monitoring strips, master patient index entries and billing files. Columns hold every authority that speaks to each type: federal requirements, the state's own statute or regulation, the accreditor and the relevant statute of limitations. The period adopted is the longest that applies, with the source that set it named beside the figure. Minors are worked separately, since the clock often runs from the age of majority rather than from discharge. The analysis also covers what happens at the end of the period: the destruction method, the certificate kept afterward and the litigation hold that suspends the whole schedule when a claim is anticipated.
How an HIM-200 Topic 3 example is structured
The analysis is built around one jurisdiction and one table. The state and the kind of organization come first, since both change the answer and a national figure is not an answer. A second part lists the authorities in play, each with a sentence on why it applies to this organization. A third part is the schedule itself, record type by record type, with each authority's requirement in its own column and the governing period marked. A fourth part handles minors and any record types the state treats specially, working the calculation from birth date to release date. A fifth part addresses format, confirming that an electronic or imaged copy meets the same obligation as paper where the rules allow it. The closing part sets out destruction, the certificate retained and the conditions under which a litigation hold overrides every line.
One state, one kind of organization
The jurisdiction and the type of facility are fixed at the start, because retention rules differ on both, and one figure quoted for the whole country would conceal the difference.
Authorities set out in columns
Federal requirements, state law, the accreditor and the limitation period each get a column, so the governing requirement is visible rather than asserted.
The longest applicable period adopted
Where sources disagree, the schedule keeps the record for the longest period any of them requires and names the source that set it.
Records of minors worked separately
The period is counted from the age of majority where the state requires it, and the example works one composite birth date through to release.
Destruction and the litigation hold
The end of the period triggers documented destruction with a retained certificate, unless a hold suspends it because a claim or investigation is reasonably anticipated.
Where marks go in HIM-200 Topic 3
The quickest way to lose marks here is one retention figure applied to every record, which tells the reader the writer stopped at the first authority found. Close behind is a schedule quoting periods with no authority attached, which a compliance reviewer cannot verify and a court would not accept. Treating the statute of limitations as the only driver forgets the federal and accreditation requirements that may run longer. Minors handled like adults produce a destruction date that can fall before the person could bring a claim. Several drafts stop at the period and never address destruction, so the record's lifecycle has no documented end. Omitting the litigation hold is serious in its own right, since destroying records on schedule after a claim is foreseeable is exactly the conduct the hold is there to prevent.
Get an HIM-200 Topic 3 example written to your instructions
Send the HIM-200 Topic 3 instructions and the rubric from your classroom, with the state, facility type and record types you were assigned. We write a custom example to those criteria, with every authority in its column, the governing period marked, minors calculated separately and destruction documented, in 24 to 48 hours. The first one costs nothing.
HIM-200 Topic 3 questions, answered
Which period wins when sources disagree?
The longest one that applies to the organization. Retention obligations are floors, so meeting a shorter one while breaching a longer one is still a breach. The example shows every candidate period in its own column and marks the governing one, which lets a reader check the choice instead of trusting it. Keeping records longer than required has costs of its own, so the schedule stops at the governing period rather than defaulting to forever.
Why are records of minors kept longer?
Because in many states the limitation period for a claim does not begin to run until the person reaches majority. A record destroyed on the adult schedule could disappear before a former pediatric patient is legally able to sue. The example works that calculation from a composite birth date, since stating the rule without applying it leaves the reader unsure how the destruction date was reached.
Does this example give legal advice?
No. It is coursework that applies published requirements to a composite organization, and the periods it cites belong to the jurisdiction your instructions name. Retention law changes and varies from place to place, so a real schedule comes from the organization's counsel and records leadership. What the example shows is the reasoning: each authority identified, compared and reconciled in a form someone can audit.